- Never open an email if you do not recognize the sender – delete the email and then permanently delete the email from your deleted file folder. If you accidentally open the email – NEVER open the attachments. Attachments often carry executable files that will launch a virus.
- Never open an attachment that you are not expecting. Especially anything that comes from a shipper like FedEx.
- If you receive an email with an address from someone you know, but the subject line seems odd, delete the email and then permanently delete the email from your deleted file folder. Many viruses come through high-jacked email addresses.
- If you receive an email from a company that seems on the up and up but you did not solicit information directly from that company – delete the email and then permanently delete the email from your deleted file folder. Again, hackers use well-known company names with an associated bogus website as Trojan horses
- NEVER click on a link in an email unless you are certain that the email is from a current employee and you recognize the file path
- Never forward a suspect email and report all suspect emails to us at email@example.com
- When using the internet, never download, click on any pop up boxes, ads, links or updates (especially driver updates). If you need to update from the Internet, clear with your supervisor/manager first and always cc us at firstname.lastname@example.org.
- If you accidentally open a suspect email or accidentally hit the wrong button on the internet, even if it seems harmless, shut your computer off and communicate the situation to us immediately to 503-538-0270
- Execute a monthly virus scan. An example, this week, upon scanning a shop computer, a new virus popped up from an OLD email.
- Always keep company files in network drives
- When your computer is unattended, always hit Ctrl-Alt-Delete to ensure no-one can access your computer. We frequently have suppliers, maintenance, sales people, etc. on the company premises. Each employee is charged with ensuring no-one has access to their computers. It is unbelievably easy for someone to access an unprotected computer and copy/steal confidential contents.
- Lastly, our computers are a window into our intellectual property; the very thing that ensures we all stay employed. Treat your computer like the precious asset it is.
The “DARK WEB”
Although the AARP article below is over a year old and therefore somewhat dated, security experts agree that many of its points are relevant now and will remain so into the future.
- Our identity information is likely already for sale on the “dark web”
- Just like wearing seat belts in a car, it is up to the internet user to exercise due diligence
- Account passwords are essential but not infallible
We agree with the recent PC Magazine article about the anti-virus protection built in to Windows 10.